With the world becoming more connected, the need for paperwork and documentation to be accurate and recognizable everywhere is a must. A common problem that people face when managing international documents is the inconsistency of names in different identity documents. The same Person Affidavit, or same name affidavit, is a document used to solve this problem. If it is a document from another country, it may need an Apostille to be valid there. This article explains everything you need to know about an apostille for the same Person Affidavit: what it is, why it’s needed, and how the process works.
What Is A Same Name Affidavit Apostille?
A same name Affidavit is a statement by an individual, in writing and under oath, saying that various documents referring to their name are, in fact, referring to the same person. Such a document is essential when people are undergoing immigration processes, planning to study abroad, seeking jobs in different countries, or handling real estate transactions in foreign lands.
Suppose Rajesh Kumar Sharma’s name is printed on his birth certificate, on his passport as “Rajesh K. Sharma” and on his educational documents as “R. Kumar Sharma”. All these names refer to the same person, but the officials abroad may require some sort of legal verification, which is exactly what the Same Person Affidavit is meant to do.
Why Is Apostille Needed For The Affidavit?
An Apostille is a confirmation that is given to a paper which will be utilized in a nation that is a member of the Hague Convention of 1961. The Apostille shows the genuineness of a signature, seal, or stamp on a public document. If an affidavit is not accompanied by a corresponding certificate, then it might not be accepted by foreign organizations or governments.
If you are sending the same Person Affidavit to a foreign location to be used for immigration or student visa applications as well as for your business, then to make sure that the document is recognized as being valid in the country where it has been sent, an apostille is required.
Situations Where You Might Need an Apostilled Affidavit
- Visa or Immigration Applications: If your documents have name mismatches, foreign embassies may require this affidavit to verify your identity.
- Higher Education Abroad: Universities often require consistent identity proof. Discrepancies in names across your certificates and passport can be clarified using this document.
- Employment Overseas: Employers and recruitment agencies in countries like the UAE, Canada, or Germany may ask for this affidavit to ensure all your educational and personal documents belong to the same person.
- Property Transactions Abroad: In the case where you are purchasing or selling property in a foreign country, inconsistencies in your name have to be corrected legally through an affidavit.
- Marriage or Divorces in Foreign Land: How to register them? Often, even the legal side of things that involve family law eventually boil down to being able to identify the person across all paperwork.
How To Draft A One and the Same Person Affidavit?
The affidavit should be professionally drafted and must include:
Full name as per different documents (mention all versions).
- – A declaration that all names refer to the same person.
- – Reference numbers and document names where the names appear.
- – A statement of truth and confirmation by the deponent.
- – Signature and photograph of the deponent.
- – Date and place of signing.
It must be notarised by a licensed notary public. In some cases, it can also be created on stamp paper with supporting identity documents.
Step-by-Step Process To Get Apostille Same Name Affidavit
Notarization
Firstly, the affidavit must be notarized by a certified notary public. This is a guarantee that the person who has signed the document is indeed the one.
State Authentication
Based on the state, you might have to obtain additional verification from the State Home Department. The certification here is to confirm the signature and seal of the notary.
MEA Apostille
After being certified at the state level, the affidavit is given to the MEA for an Apostille. The MEA will put a globally recognized identification number along with the Apostille sticker, which is in accordance with the Hague Convention, on the document.
You can contact us for an Apostille, as we do give attestation and apostille services all over India. We at, HRD Attestation service providers have our centers in various cities in India like apostille services in Bangalore, apostille services in Mumbai, Delhi, Kolkata, Hyderabad, Chennai, Pune, Ahmedabad, Surat, Vadodara, Goa and many more.
Whether you are anywhere in India, you simply need to contact us through whatsapp or the contact form, or you can make a call; our team will immediately contact you and get your work done at your convenience.
How Long Does It Take To Get An Apostille Affidavit?
The Apostille process for a One and the Same Name/Person Affidavit is generally a 2 to 5 working days job, and the time can vary based on the state of issue and if their document needs additional authentication.
How To Get The Affidavit Apostille?
If you’re unsure about how to proceed, we at HRD Attestation are here to guide you through every step from notarization to final Apostille issuance. It’s a simple step that goes a long way in ensuring a smooth journey abroad.
Prepare the Affidavit
Prepare the Same Person Affidavit with all name variations clearly mentioned. Ensure that the details match your passport and other supporting documents.
Notarization
Get the affidavit signed and notarized by a Notary Public. The notary verifies the execution of the affidavit and applies the required signature and seal.
State Authentication
Depending on the document and applicable state procedure, additional authentication from the concerned State authority may be required before submitting the affidavit for Apostille.
Once the required verification is completed, the affidavit is submitted for MEA Apostille. The Apostille confirms the authenticity of the authorized signature, seal, or stamp on the document for international use.
It may appear that an Apostille for an Affidavit of One and the Same Person is just a minor legal step, but the truth is, it is a very important piece of work in international cases. In a situation like this, where you need a document to travel to a foreign country, to study there or to deal with some legal issues, this small document is capable of saving you a lot of trouble and waiting time. Without a problem, through the correct procedure, proper notarization and worldwide acceptance of your documents, you can even go to Mars.
Benefits Of Getting An Apostille For the Affidavit
Global Recognition: Once apostilled, the affidavit is legally accepted in 100+ countries.
Saves Time and Rejection Hassles: Avoids rejection or delays in visa/study/work applications.
Legal Validity: The document becomes a legally accepted proof of your identity across different documents.
Peace of Mind: Gives confidence in handling international legal and administrative tasks.
Key Points to Remember
- – The affidavit should fully specify every name variation and also link them with authentic documents.
- – An apostille point of view is only effective on the territories which have a membership in the Hague Conference. In the case of countries outside the Hague, embassy attestation is necessary.
- – When a visa application is being made, the affidavit must be in line with the documents submitted (passport, educational docum0.ents, etc.).
- – It’s always a good idea to keep a copy of the apostilled affidavit for your future reference.
Frequently Asked Question
1) What documents are required for Same Name Affidavit Apostille?
You may need the original affidavit, passport or identity proof, and documents showing the different name variations.
2) Can a Same Name Affidavit be used for marriage registration abroad?
It may be accepted to explain name discrepancies when required by the foreign authority handling the marriage registration.
3) Is Same Name Affidavit Apostille required for visa applications?
It may be requested when there are discrepancies between names appearing on documents submitted for visa or immigration purposes.
4) Can the affidavit be prepared in any language?
The language requirements depend on the destination country and receiving authority. A certified translation may be required if the authority does not accept the language of the original affidavit.
5) What happens if the receiving country does not accept Apostille?
If Apostille is not applicable, the document may need another legalization or embassy/consular attestation process depending on the destination country’s requirements.
